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🛠 Everything you need, nothing you don't

Built for the real world
of food & drink

Every feature in ZayPOS was designed with one question in mind: does this actually help a cafe or restaurant run better? Here's what that looks like.

50+
Features included
14 days
Free trial, full access
99.9%
Uptime guaranteed
GDPR
UK compliant, always
Point of Sale

Fast, intuitive ordering — built for the rush

From a quiet Tuesday morning to a packed Saturday lunch, ZayPOS keeps up. Works on any tablet, phone, or desktop — no specialist hardware required.

Barista using tablet POS
Order #084 placed
Sent to kitchen · 0.3s
⚡
Touch-optimised interface
Large tap targets, fast navigation, and a layout designed for speed — ideal under pressure.
🏷️
Dine-in, Takeaway & Delivery
Switch order types in a tap. Each mode sends correctly to your kitchen display and receipts.
✏️
Modifiers & special instructions
Add extras, swap options, note allergies. Required and optional modifier groups per product.
🚫
Real-time out-of-stock detection
When a product runs out, it's greyed out instantly — no more awkward conversations mid-order.
💳
Cash, card, bank transfer & split
Works with Clover, Dojo, SumUp & Square. Split payments across any mix of methods.
🔄
Quick reorder & order history
Reorder a previous order in seconds — perfect for your regulars with the same usual.
🖨️
Receipt printing & digital receipts
Network ESC/POS receipt printing, configurable per location, with digital receipt option too.
🎁
Bundles, meal deals & promotions
Build combo deals with automatic pricing. Schedule time-based offers with start and end times.
Kitchen Display System

Orders to the kitchen, the moment they're placed

No more paper tickets. No more shouting across the pass. Every order lands on the kitchen screen instantly, with timers, notes, and status tracking built in.

✓
Works on any screen — a spare tablet is all you need
✓
Separate KDS per kitchen station if needed
✓
Identifies order source — counter, QR table, or delivery
✓
Kitchen analytics — average ticket time, throughput
Kitchen Display — Live● 3 active orders
#082
NEW
☕ Flat White × 2
🍰 Carrot Cake
🥐 Croissant
⚠ Oat milk please
⏱ 0:42 · Counter
#083
PREPARING
🥗 Caesar Salad
🍔 Club Sandwich
🧃 Fresh OJ
⏱ 3:15 · Table 7 QR
#081
READY ✓
🫖 English Breakfast
🥐 Croissant × 2
⏱ 7:02 · Takeaway
Staff & Rota

Your whole team, one system

From first clock-in to the end-of-month payslip, ZayPOS handles your people. No spreadsheets, no paper timesheets, no guesswork.

Cafe team working together
📅
Rota published for next week
5 staff · auto-generated & approved
Weekly Rota — w/c 5 Jan
Mon
Tue
Wed
Thu
Fri
SarahSarah
8–4
8–4
Off
9–5
8–4
JamesJames
Off
10–6
10–6
10–6
Off
PriyaPriya
9–5
Off
8–4
Off
9–5
🔑
Individual staff PIN login
Each team member has their own secure PIN, bcrypt-hashed. Role-based access so staff only see what they need.
🕐
Clock in / clock out
Digital time tracking with PIN verification, linked to rota shifts. Automatic alerts for missed clock-ins.
📅
Drag-and-drop rota planner
Build weekly rotas visually with shift templates. Staff can submit availability and swap requests.
🤖
Auto-generated rotas
ZayPOS can auto-build a fair rota based on availability, hours, and performance — in seconds.
💷
Automatic payroll calculation
Hours from clock-in data flow into payroll automatically. Overtime, bonuses, and deductions all tracked.
📈
Performance leaderboard
See who's driving sales with individual transaction counts, revenue totals, and average order values.
QR Code Table Ordering

Let customers order themselves — from their phone

Each table has its own QR code. Customers scan, browse your menu, and place an order directly — no app to download, no staff required. Orders land straight in the KDS.

✓
No app download required for customers
✓
Unique QR code per table — easy to manage
✓
Orders go directly to KDS and POS
✓
Table management and status tracking included
The Morning Cup ☕
Table 4 · Order from your phone
HOT DRINKS
Flat White
Oat / Soy / Almond
£3.20+
Latte
Regular or Large
£3.50+
Matcha Latte ✓
Added to order
£4.20
Your order (1 item)£4.20
Stock & Inventory

Always know what you've got — and what you need

Real-time stock levels, supplier management, and AI-powered invoice scanning that updates your stock the moment you photograph a delivery note.

Stock Levels — Current
Whole Milk (4L)
16 units
OK
Oat Milk (1L)
4 units
Low
Espresso Beans (1kg)
1 unit
Critical
Croissants (each)
13 units
OK
Takeaway Cups (S)
44 units
Low
⚠ 2 items need reordering
Supplier delivery from Bean & Brew expected tomorrow.
📊
Real-time stock levels
Stock updates automatically with every sale. See what you have across all locations at a glance.
🔔
Low-stock alerts
Set par levels per item. Get notified before you run out — not after. Email and in-app alerts.
🤖
AI invoice processing
Take a photo of any supplier invoice. AI extracts the items and quantities and updates stock automatically.
🚚
Supplier management
A full supplier directory with contacts, per-supplier item catalogues, delivery tracking, and scheduling.
📁
Bulk product import
Import your entire menu via Excel or CSV — no manual data entry needed to get started.
🔗
Clover product sync
Already on Clover? Sync your product catalogue directly into ZayPOS without re-entering everything.
Loyalty & Customer Management

Turn first-timers into regulars

A built-in loyalty programme, customer profiles, and automated review requests help you build a base of people who keep coming back.

Loyalty Card — Emma R.
Emma Richardson
340 pts
Member since March 2024 · Gold tier
160 pts until next reward
RECENT ACTIVITY
Flat White + Muffin
Today, 9:14am
+18 pts
Loyalty Reward Redeemed
Tue, 7 Jan
−100 pts
Lunch — Club Sandwich
Mon, 6 Jan
+42 pts
🌟
Points-based loyalty
Customers earn points on every purchase and redeem them for rewards. Configurable rates per product or order.
👤
Customer profiles
Full purchase history, points balance, discount rates, and contact details — all in one place.
⭐
Automated review requests
QR codes at tables collect dine-in feedback instantly. Takeaway customers get SMS or email review prompts.
📧
Email marketing opt-in
Collect marketing consent at point of sale. Build your list organically, compliantly.
Food Safety & SFBB Compliance

EHO-ready, every day

Digital temperature logs, daily checklists, SMS reminders, and a one-click inspector report. Replacing paper-based food safety records for good.

Kitchen food safety compliance
All checks completed today
EHO report ready · Last updated 2:30pm
Opening Checklist — 6 Jan · 8:00am
CHECKLIST ITEMS
✓
Check all fridge temperatures
Sarah
✓
Date label all fresh produce
Sarah
✓
Sanitise food prep surfaces
James
○
Check allergen information
Pending
!
Temperature log — hot holding
Overdue
TEMPERATURE LOG
3.2°C
Fridge 1 · AM
3.8°C
Fridge 2 · AM
6.4°C
Fridge 3 · AM
⚠ Fridge 3 above safe range
Alert sent to Sarah. Corrective action required.
🌡️
Digital temperature logging
Record fridge, freezer, and hot-holding temperatures digitally. Alerts for out-of-range readings with full audit trail.
📋
Opening, cleaning & closing checklists
Customisable checklists for every time of day. Staff are accountable — every completion is logged with their name.
📱
SMS safety reminders
Automatic SMS alerts to on-shift staff for overdue checklists and temperature probes. Configurable times per task.
📄
One-click EHO compliance report
All your safety records — checklists, temperatures, deliveries, corrective actions — compiled into one printable document.
🚛
Delivery logging
Record delivery temperatures, supplier details, and product conditions. Corrective actions documented automatically.
🎓
Staff food safety training
Built-in learning modules with quiz assessments. Track completion and onboard new starters with digital checklists.
Reports & Analytics

Know your business — numbers that actually matter

Daily summaries, year-on-year charts, top products, peak hours, VAT reports, and staff performance — all in one dashboard. No spreadsheets required.

Sales — This Week
Mon
Tue
Wed
Thu
Fri
Sat
Sun
£8,340
Revenue
↑ 14% vs last week
532
Orders
↑ 9%
£15.68
Avg. order
↑ 4%
Staff Performance — This Month
1
Sarah
Sarah M.
Senior Barista
£3,420
214 orders
2
James
James T.
Barista
£2,890
181 orders
3
Priya
Priya K.
Barista
£2,140
159 orders
📅
Daily, weekly, monthly & yearly views
Quick views for yesterday and last month. Year-on-year comparison charts to spot trends over time.
🏆
Top & slowest-selling products
Full product breakdown with revenue per item, sales averages per day, and sortable tables.
🕐
Peak trading hours
See exactly when your busiest periods are. Helps with staffing, prep, and stock planning.
🏦
VAT reporting
Weekly and monthly VAT summaries with gross-to-net calculations. VAT period reporting built in.

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✓ Every feature unlocked from day one
✓ Works on any tablet, phone or desktop
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Barista at work