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Integrations built in,
not bolted on

Every integration listed here is live in the ZayPOS codebase — doing real work every day. No marketplace plugins, no third-party connectors. These are core.

💳 Payments 📧 Email (Brevo) 💬 SMS (Twilio) 🤖 AI (OpenAI) 🖨️ Hardware ⏱️ Schedulers
💳
Payment Processing
Clover OAuth · Smart routing across 4 providers
Clover
Card Payments · OAuth 2.0
🔐 OAuth 2.0 Connected
Clover is the primary card payment integration, connected via full OAuth 2.0. Staff authorise the connection once through the Clover login flow — no API keys to copy and paste. ZayPOS also syncs the Clover product catalogue bidirectionally, keeping your menu consistent across both systems.
  • OAuth 2.0 authorisation — staff connect via Clover login, no manual keys
  • Bidirectional product catalogue sync — Clover ↔ ZayPOS
  • Card payment requests sent directly to connected Clover terminal
  • Selectable as default payment merchant per location
  • Transaction confirmation and receipt data returned to ZayPOS
  • Refund processing routed back through original Clover transaction
Technical
OAuth 2.0 REST API Product sync Webhook callbacks
Smart Payment Routing
Multi-provider · Per-location config
✓ Live
ZayPOS doesn't lock you to one payment provider. The routing engine lets you configure which provider handles card transactions at each location, and switch instantly from Settings — no downtime, no re-integration.
  • Supported providers: Clover, SumUp, Dojo, Square
  • Default merchant configurable per location independently
  • Switch active merchant from Settings without any downtime
  • Split payments: route cash + card portions simultaneously
  • Refunds automatically routed back through original merchant
  • Per-merchant transaction volume tracked in payment analytics
Technical
Multi-merchant Per-location config Split payment routing Refund routing
📧
Email — Brevo
6 transactional email types · Event-triggered
Brevo
Transactional Email · formerly Sendinblue
✓ Live
All transactional emails in ZayPOS are sent via Brevo. Six distinct email types fire automatically based on events across the platform — from a completed sale to a missed food safety checklist. Recipients are configurable per organisation.
🧾
Digital Receipts
Sent to customers after payment when an email address is provided at checkout.
💰
Payroll Reports
Monthly payroll summaries auto-sent to all configured payroll email recipients.
📦
Low Stock Alerts
Triggered the moment any product drops below its configured par level.
📋
Missed Checklist Alerts
Emailed to managers when a food safety checklist passes its deadline uncompleted.
⭐
Review Requests
Post-order review invitations sent automatically to takeaway and delivery customers.
🔐
Account & Auth
Welcome emails, password resets, email verification, and trial expiry notices.
Technical
Brevo SMTP API Template engine Event-triggered Configurable recipients 6 email types
💬
SMS — Twilio
Opt-out compliance built in · PECR compliant
Twilio
SMS · With opt-out handling via webhook
✓ Live
Twilio powers all outbound SMS — safety reminders, customer review requests, and staff notifications. Opt-out is handled properly: when a recipient replies STOP, Twilio fires a webhook to ZayPOS which records the opt-out in the database and permanently suppresses that number from all future sends.
SMS use cases
  • Food safety checklist reminders to on-shift staff
  • Temperature probe reminders at configurable intervals
  • Missed checklist alerts to on-duty manager
  • Customer review requests after takeaway orders
  • Staff clock-in confirmation and shift reminders
Opt-out compliance
  • STOP keyword handled via Twilio inbound webhook
  • Opt-out recorded per number in the database immediately
  • Opted-out numbers suppressed from all future SMS sends
  • Opt-out status visible in the customer profile
  • Compliant with UK PECR messaging regulations
Technical
Twilio REST API Inbound webhook (STOP) PECR compliant Per-number opt-out DB Suppression list
🤖
AI — OpenAI
3 use cases · GPT-4o Vision + GPT-4o + GPT-3.5 Turbo
Invoice Processing
GPT-4o Vision
GPT-4o · Vision API
Staff photograph or upload a supplier invoice. GPT-4o Vision reads the image or PDF, extracts every line item — name, quantity, unit price, supplier — and updates stock levels automatically on confirmation.
  • Accepts JPEG, PNG photo or PDF upload
  • Extracts line items, quantities, unit prices
  • Maps to existing products in catalogue
  • Updates stock levels on staff confirmation
  • Full invoice audit trail retained
Model
gpt-4oVision APIJSON mode
Meal Deal Suggestions
GPT-4o · Sales data context
GPT-4o · Structured output
ZayPOS feeds your top-selling product combinations into GPT-4o, which analyses what sells together and suggests optimal meal deal bundles with recommended pricing — giving you data-driven promotions automatically.
  • Analyses real sales history from your business
  • Identifies best-performing product combinations
  • Suggests bundle name, contents, and pricing
  • One click to create the suggested deal
  • Re-runs automatically as sales data grows
Model
gpt-4oChat completionsStructured output
Upsell Recommendations
GPT-3.5 Turbo · Real-time at till
GPT-3.5 Turbo · Low latency
At the point of ordering, GPT-3.5 Turbo analyses the current cart contents and individual customer order history to suggest relevant add-ons — shown as prompts to staff before they complete the sale.
  • Cart-aware — analyses current order in real time
  • Uses individual customer purchase history
  • Suggestions shown as prompts on order screen
  • GPT-3.5 Turbo chosen for low latency at the till
  • Tracks add-on attach rate in analytics
Model
gpt-3.5-turboLow latencyChat completions
🖨️
Hardware — ESC/POS Receipt Printing
Network thermal printers · No drivers needed
ESC/POS Network Printing
Thermal receipt printers · TCP/IP socket connection
✓ Live
ZayPOS connects to any network thermal receipt printer that speaks ESC/POS — the industry standard protocol used by Epson, Star Micronics, and most modern receipt printers. No drivers, no software installation. Configure by IP address and port number, run a test print, and you're done.
  • Connects via TCP/IP — IP address and port
  • No printer drivers or software needed
  • Test print button in Settings → Printer
  • Prints order receipts and kitchen dockets
  • Works with Epson, Star Micronics, and generic ESC/POS
  • Configurable receipt header, footer, and logo
  • Digital receipt (email) available as alternative
  • Multiple printers configurable per location
Technical
ESC/POS protocol TCP/IP socket No drivers Epson / Star / Generic Per-location config
Background automation

6 automated schedulers

ZayPOS runs six cron-based background jobs — keeping your business running automatically without anyone needing to trigger them manually.

Job Schedule Type What it does Sends via
💰 Monthly Payroll
 0 9 1 * *
1st of month, 9am
 Auto Calculates total hours, overtime, and gross wages for all staff from clock-in/out data. Generates the payroll summary and emails it to all configured payroll recipients. No manual action required. Brevo email
📦 Stock Check Reminder
 0 8 * * 1
Every Monday, 8am
 Auto Sends a scheduled reminder to the manager to perform a manual stock count. Frequency is configurable per organisation (weekly / fortnightly / monthly). Helps maintain accurate inventory records between AI invoice updates. Brevo email
🌡️ Temperature Probe Reminder
 0 8,12,16 * * *
3× daily (configurable)
 Auto Sends SMS reminders to on-shift staff to complete temperature checks — fridges, freezers, hot holding. Intervals are configurable per organisation. Checks opt-out status before every send. Never messages opted-out numbers. Twilio SMS
📋 Missed Checklist Alert
 */30 * * * *
Every 30 minutes
 Auto Runs every 30 minutes to check whether any scheduled safety checklist (opening, cleaning, closing) has passed its deadline without completion. If overdue: SMS sent to on-shift staff and email alert sent to manager. Twilio SMS
+ Brevo email
⭐ Review Request
 0 * * * *
Hourly · ~1hr post-order delay
 Auto Hourly job that finds completed takeaway/delivery orders where the customer provided contact details, and the review request window has elapsed (~1hr). Checks opt-out status and whether a request was already sent for that order before sending. Prevents duplicates. Brevo email
+ Twilio SMS
🏥 System Health Check
 0 6 * * *
Daily, 6am
 Auto Daily automated health check — tests database connectivity, API responsiveness, authentication service, printer reachability, and storage capacity. Results logged internally. If any check fails, an alert is sent to the ZayPOS engineering team immediately. Internal
monitoring